Systems Management

The concept of Office automation

Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks and goals. Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system. Office Automation helps in optimise or automate existing office procedures.

The backbone of office automation is a LAN, which allows users to transmit data, mail and even voice across the network. All office functions, including dictation, typing, filing, copying, fax, telex, microfilm and records management, telephone and telephone switchboard operations, fall into this category.… Read the rest

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Data storage in Management Information Systems (MIS)

Data storage is a method of operating a computer system having memory for storing and retrieving information concerning a subject, which comprises the following.

(a) in the computer system memory, storing subject data concerning a plurality of subjects wherein said data includes descriptive phrases regarding various matters with which said subjects are concerned and wherein said data includes identifying information for identifying the subjects associated with said descriptive phrases;

(b) assigning selected designation numbers to said descriptive phrases and storing said selected designation numbers in the computer system memory in association with the corresponding descriptive phrases and with the identifying information wherein said designation numbers correspond to a respective plurality of topics;

(c) in the computer system memory, storing a plurality of topic headings with each heading being designated to include a specified range of designation numbers;

(d) in the computer system, for each designation number assigned to a descriptive phrase, determining which of said topic heading range includes said designation number and storing that designation number and corresponding descriptive phrase in association with the associated topic heading;

(e) searching the computer system memory for one of the phrase descriptive of a selected matter of interest, a range of designation numbers, and a designation number, and if a descriptive phrase is identified, determining the designation number;

(f) using one of said range and designation number determined in step (e) to retrieve from the computer system memory the corresponding identifying information concerning the associated subject.… Read the rest

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Human Resource Information Systems (HRIS)

Human Resource Management Systems (HRMS, EHRMS), Human Resource Information Systems (HRIS), HR Technology or also called HR modules, shape an intersection in between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field, whereas the planning and programming of data processing systems evolved into standardized routines and packages of enterprise resource planning (ERP) software. On the whole, these ERP systems have their origin on software that integrates information from different applications into one universal database. The linkage of its financial and human resource modules through one database is the most important distinction to the individually and proprietary developed predecessors, which makes this software application both rigid and flexible.… Read the rest

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Business benefits of ERP systems

Recommended reading: Enterprise Resource Planning (ERP) Definition

Installing an ERP (Enterprise Resource Planning) system has many advantages -both direct and indirect. The direct advantages include improved efficiency, information integration for better decision making, faster response time to customer queries, etc. The indirect benefits include better corporate image, improved customer goodwill, customer satisfaction, and so on.

The following are some of the direct benefits of an ERP system:

  1. Business Integration
  2. Flexibility
  3. Better Analysis and Planning Capabilities
  4. Use of Latest Technology.

Business Integration: The first and most important advantage lies in the promotion of integration. The reason why ERP packages are considered to the integrated, is the automatic data updating (automatic data exchange among applications) that is possible among the related business components.… Read the rest

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Logistic information system and it’s objectives

Logistic information system is nothing but a part of Management Information System to manage, control and measure the logistical activities. These activities occur within the organization or as well as overall across the supply chain.

Logistics information systems are important for achieving logistics efficiency and effectiveness. In an enterprise, logistics information system seeks to achieve the following:

  • It ensures of logistics functional operations into a process pursuing customer satisfaction at the lowest total cost.
  • Information system facilitates planning and control of the logistical activities related to order fulfillment.
  • It makes the firm more competitive, by making better tactical and strategic decision for the benefits of the firm and its customer.
… Read the rest

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Enterprise Resource Planning (ERP)

Enterprise Resource Planning (ERP) is defined as an Integrated Computer based planning technique used in Organizations and Enterprises for management and resource planning. Resources here mean both internal and external resources of an organization. Various resources of an organization can include financial resource, tangible resource, human resource and also various material requirements. ERP can also be defined as an application and software architecture that facilitates Information flows between various business functions inside and outside of an organization. It consolidates business environment into a uniform system environment. Basically what ERP systems do is that it integrates and automates processes within an entire organization regardless of the organization’s behavior.… Read the rest

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